Psychological Health Regulations: A Focus on Risk Management - a Summary of WorkSafe's Webinar

admin • October 27, 2025

Almost 14,000 people registered to attend WorkSafe Victoria’s webinar “Psychological Health Regulations: A focus on risk management” held on 27th October 2025.


The webinar was essentially an overview and pointed to a number of resources for employers to access to ensure they are compliant by 1st December 2025.


WorkSafe Representatives explained that employers have always had a duty to provide a safe workplace - including physically and psychologically. However, the new regulations introduce a specific duty relating to the need to identify and control risks associated with psychological health in the workplace.


Psychosocial hazards are factors in the workplace which may create a negative psychological response which can pose a risk to a worker’s health and safety (eg: long hours, work demands, low role clarity, sexual harassment, bullying, etc).


WorkSafe were very clear that The Psychological Health Regulations do not impact any workers eligibility for mental injury claim, as they have no impact on the Workplace Injury Rehabilitation and Compensation (WIRC) Act.


The stated aims of the Regulations were as follows:

1.     To strengthen the OHS framework by recognising psychosocial hazards as equally harmful as physical hazards.

2.     To provide clearer guidance to employers on their obligations to protect employees from psychological injury.

3.     To create specific obligations for Victorian employers to identify and control psychosocial risks in their workplaces.

4.     To support employers through a range of tools and non-statutory guidance, including an optional prevention plan template to guide the risk management process.

5.     To ensure compliance by providing a practical code to help employers meet their duties under the Regulations.

These regulations are part of a broader effort to address the increasing prevalence of work-related mental injuries and to create a safer, more supportive work environment for all employees.

WorkSafe explained that they was now a prescribed risk management process which requires all employers to identify psychosocial hazards and to control the risks by eliminating or reducing the risks as far as reasonably practicable.


The risk management cycle

(see image below)

Step 1. Identify hazards

Step 2. Assess the risks (including likelihood and consequence)

Step 3: Control the risks (in line with the Hierarchy of Control)

Step 4: Review – monitor, review and revise

Throughout the process, consultation must occur


Hierarchy of Control

(see image below)

The WorkSafe representatives explained the hierarchy of control for psychosocial hazards – noting that elimination is the first priority, and if not possible then there were ways to reduce the risk by making changes to limit exposure or to reduce the effects of exposure to the psychosocial hazard.

In most cases, information, instruction or training will form part of the management of the risk. However, this should be in combination with higher order controls due to the fact that these are the least effective option.


Compliance code

The new compliance code Compliance code: Psychological health | WorkSafe Victoria provides a comprehensive guide to what is required in relation to the new Regulations.


Hazard prevention plan

There is a psychological hazard prevention plan template which can be found at:

Prevention plans for psychosocial hazards | WorkSafe Victoria which is a simple way to go through the risk management process and to document it.

Prevention plans are not mandatory – although strongly encouraged. You can use another method to carry out and record your risk management process.


Enforcement

WorkSafe inspectors may issue improvement notices in the same way as they do for physical hazards. Inspectors will be addressing complaints as well as conducting proactive and strategic workplace visits.

All employers, whether in a large or small business, will be required to comply.


Reporting

Employers need to treat psychological hazards in the same way as physical risks – so you can use your existing internal reporting processes for these too, although they may need to be adapted for this purpose.

There are no new mandatory reporting requirements.


Commencement

The Regulations commence on 1st December 2025, to allow time for employers to prepare.

It was noted by WorkSafe that the obligation to provide a work environment without risks to psychological health is already required under The Act and that there has been significant lead-time to the new Regulations. Therefore, there is an expectation that employers are already across the requirements, however there is still time prior to  1st December 2025 to ensure compliance with The Regulations.

Before December, employers should have in place: evidence of having identified and controlled psychosocial hazards and have a prevention plan (or alternative) in place, noting that consultation with employees must occur as part of this process.


Key takeaways:

  • Employees psychological health must be treated equally to physical health.
  • The Regulations and Compliance Code provide the guidance to employers on how to do that in the most effective way.
  • Employers are encouraged to have a close look at the Compliance Code, which provides practical guidance.
  • Risk management is an ongoing process, not a ‘set and forget’, there is a process of continuous improvement. This means ongoing monitoring and review of psychological risks and the controls.


For more information and resources:

WorkSafe psychological health page: Psychological health | WorkSafe Victoria

To view the full webinar: https://tsglive.com.au/HSMweb3

By admin March 17, 2026
The Delacombe Trench Disaster. 21 st March 2018 - The day 2 men fell into a trench and became the catalyst for Manslaughter Laws in Victoria. On an ordinary morning in March 2018, two Victorian workers— Charlie Howkins, 34, and Jack Brownlee, 21 —left their homes expecting a routine day on a construction site on the outskirts of Ballarat. By afternoon, both men had lost their lives in a preventable catastrophic event which shook the Ballarat community and sparked a long, painful fight for justice. Years later, the Delacombe trench collapse remains a defining case in Victoria’s workplace safety landscape. What Happened in Delacombe? The two men were working on the construction of sewer pipelines on a residential development ‘Winterfield Estate’ where Pipecon Pty Ltd had been engaged by Goldfields Winterfields Pty Ltd. The trenches being constructed on the day of the incident were approximately 4m in depth. The men were standing on the ground in the vicinity the trench and when the trench collapsed, they fell in. The collapse was sudden and devastating. Charlie was killed immediately, while Jack was trapped by the dirt for a prolonged period of time before being found. “At 10am the supervisor and other employees met at the break room for smoko, however the two employees working on manhole 8 did not join them. At approximately 11am two subcontractors arrived at manhole 8 and saw that the stub branch trench had collapsed.” (WorkSafe) Frantic attempts to rescue Jack resulted in him being extricated alive after a protracted process by emergency services. He was flown to Melbourne for treatment, but tragically died the following day. The tragedy left two families shattered—Charlie’s wife, Lana Cormie, suddenly became a single parent to their two young children, while Janine and Dave Brownlee faced the unimaginable loss of a son just beginning his adult life. Prosecution The employer, Pipecon Pty Ltd, was investigated by WorkSafe Victoria and Victoria Police. Investigations revealed breaches under The Occupational Health and Safety Act 2004 and resulted in two charges being laid under Section 21 ‘Duties of employers to employees.’ The charges were as follows: “failing to maintain battering or benching of the excavation and to use trench shields and manhole cages to protect the workers from the risk of engulfment and; failing to provide supervision to ensure its employees did not perform work in the trench without battering, benching, trench shields or manhole cages.” (WorkSafe Vic) The charges carried 9000 penalty points each (which at the time were $161.19 per point), meaning a potential fine of $3million. Pipecon initially pleaded ‘not guilty’ and the case was prepared for trial after lengthy court delays. Eventually, in negotiation with the Department of Public Prosecutions, one charge against the company was dropped and Pipecon pleaded guilty to the second charge. The company was eventually convicted and fined $550,000 for breaching workplace safety laws. Despite the conviction, many felt the legal process left unanswered questions, particularly because there was no trial - “the guilty plea meant there was only a cursory investigation of the OHS elements of the incident”. (SafetyAtWorkBlog) Families and advocates argued that the penalty did not reflect the gravity of the loss or the preventability of the incident. The Coroners Court There were multiple Coroners involved in the handling of the case, with a protracted process taking until 2025. Coroner Jacqui Hawkins ordered further investigations into their deaths, including seeking statements from first responders. This would ultimately uncover the evidence which would reveal Jack’s declaration that “he and Charlie had been standing on the edge of the trench when it gave way.” (Coroners findings) Coroner Leveasque Peterson determined not to hold an inquest into the deaths of Charlie and Jack, despite the families’ requests. The findings were made in 2025 without inquest and found that “Pipecon failed to ensure a safe workplace on 21 March 2018” and as a result Charlie and Jack lost their lives. The deaths were deemed to be “Preventable” but Coroner Peterson failed to make recommendations toward the prevention of similar deaths in the future. (Coroners Court Findings) Despite the long awaited release of the coronial findings, safety experts argued that the “coronial findings have come without the opportunities offered by a formal inquest” claiming that “The available answers seem insufficient.” (SafetyatWorkBlog) The lack of a full inquest meant that the case was never publicly examined in depth. Workplace Manslaughter Laws The Delacombe tragedy became a key driver behind Victoria’s push for workplace manslaughter legislation, introduced on 1 July 2020. The trench disaster and the public footage was shocking and gained the attention of Victoria’s lawmakers who promised to strength the legislation. The introduction of changes were intended “to prevent workplace death, provide a stronger deterrent for duty holders to comply with their occupational health and safety obligations, and to send a strong message that putting people's lives at risk in the workplace will not be tolerated.” And carries a penalty of up to 25 years imprisonment and up to $16.5million in fines.(WorkSafe Victoria) Deceased workers’ families, including the families of Charlie and Jack, played a central role in campaigning for these reforms alongside unions advocating for workers’ rights. Lessons for Industry The construction industry continues to be among the most dangerous industries. In the case of trenching and excavation works, cases such as the Delacombe disaster should serve as a reminder of the importance of the safety requirements for conducting such works. · Trenches can collapse without warning. Proper shoring, benching, or shielding is non-negotiable. · Trenches and excavations present a fall-from-height risk and workers must be protected from this potentially fatal hazard. This includes fall protection and exclusion zones. · Training of all personnel (including managers, supervisors and workers) is key in ensuring a safe workplace. · Competent and present supervision is essential on any worksite, especially those involving high risk work. · Companies must prioritise safety not as a compliance checkbox but as a core operational value. There is a duty to maintain safe systems of work. This means reassessing safety (including SWMS) as conditions change. · Companies must have, and practice, rescue procedures in the case of an incident. Hazards must be identified and risks eliminated, with guidance material readily available at: ISBN-Compliance-code-excavation-2019-12.pdf and ISBN-Compliance-code-prevention-falls-general-construction-2019-12.pdf Sources and further reading: Prosecutions - OHS Reps Still insufficient answers to the Delacombe trench deaths – SafetyAtWorkBlog PIPECON DOUBLE FATALITY – CORONOR’S INQUIRY HIGHLIGHTS EMPLOYER FAILURE - OHS Reps Prosecution Result Summaries and Enforceable Undertakings | WorkSafe Victoria Pipecon charged over Delacombe trench tragedy that killed Jack Brownlee and Charlie Howkins | The Courier | Ballarat, VIC Company charged over trench collapse deaths | WorkSafe Victoria Findings | Coroners Court of Victoria Victoria's new workplace manslaughter offences | WorkSafe Victoria Image credit: Ballarat Courier We pay our respects to those who have lost their lives at work and acknowledge the pain and suffering of those left behind. Everyone has the right to come home from work alive and well at the end of the day.
By admin March 3, 2026
The Annual WorkSafe Awards Night was held last week at the Plaza Ballroom in Melbourne. BeSafe was there and, of course, the highlight of the night was the presentation of the Award for Health and Safety Representative of The Year! This category acknowledges Health and Safety Representatives (HSRs) who have represented their designated work group (DWG) in an outstanding manner. There were four finalists this year and all of them showed how effective representation by HSRs is vital to safe workplaces. Anna Musgrave – Ambulance Victoria Anna is an ALS paramedic from Maffra who worked on a really challenging workplace hazard: fatigue. She advocated for the health and safety of her DWG, ultimately creating a fatigue monitoring self-assessment tool and changing the culture around fatigue and fatigue management. See more about Anna here: https://youtu.be/7tXtrXnVfME?si=BdtOF4t-ZP61otfx Ben Lennon – Crown Melbourne Ben is a table games dealer at Crown Casino, a delegate and HSR. He has been able to ensure all workers’ DWGs are represented, help workers to understand their rights and to feel safe to report. By helping spa treatment workers with their safety issues, he was able to facilitate a resolution. He has focused on effective consultation through building trust and working together. See more about Ben here: https://youtu.be/iVCcWq1mjKw?si=7qz2VfKfv_RLiF9L Bess Taitoko and Owen Glassenbury – Northern Health Two amazing HSRs who worked together to address serious Occupational Violence and Aggression issues in the Broadmeadows Inpatient Psychiatric Unit. The working environment involved the balancing of patient safety and wellbeing and that of the staff. These HSRs worked within a complex environment to ensure the safety of the work group which they represent, including creating a flow chart to assess and address risks proactively. See more about Bess and Owen here: https://youtu.be/wySo4Q0Vuxw?si=r7HuyV11XQOuHa5u Manny Mason – City of Ballarat - The 2025 HSR of the year award winner! Manny works in the Arboriculture Unit at the City of Ballarat and has been an HSR for over 15 years. He has dealt with many issues over the years. He has provided support and advocacy in bullying and sexual harassment cases, through to addressing physical hazards in fountain maintenance. He highlighted the importance of communication, advocacy and supporting co-workers while holding the employer to account in ensuring the safety of the workplace.  See more about Manny here: https://youtu.be/EQwPxiu43FA?si=qtKYItVTAxt7rgnf Congratulations to these Safety Reps and a big shout out to all the HSR’s out there who are doing great work every single day as the safety superheroes in their workplace!